Terms of Service

Last updated: May 16, 2026

These Terms of Service ("Terms") govern your use of Vector ToDo (the "Service"), a task management application available at vectortodo.com, app.vectortodo.com, and notes.vectortodo.com.

By creating an account or using the Service, you agree to these Terms. If you do not agree, please do not use the Service.

1. Service Provider

The Service is provided by:
Dowiem Sp. z o.o.
ul. Zamknięta 10/1.5, 30-554 Kraków, Poland
NIP: 6793275343
KRS: 0001055145
Email: [email protected]

2. Definitions

  • "Service" — the Vector ToDo web, desktop, and mobile applications including task management, notes, collaboration, boards, corporate modules, AI-powered features, and third-party integrations such as Google Calendar.
  • "User" — any natural person who creates an account and uses the Service.
  • "Account" — a personal user profile created by providing an email address and password.
  • "Workspace" — a shared space where Users collaborate on tasks and projects.
  • "Content" — any data created by the User within the Service, including tasks, projects, notes, comments, files, and boards.
  • "AI Features" — optional features powered by third-party AI providers (such as auto-tagging, insights, and voice transcription) that the User may enable by providing their own API key.
  • "Integrations" — optional connections to third-party services (such as Google Calendar) that the User may enable by authorizing the Service to access their data in those third-party services.

3. Description of the Service

Vector ToDo provides the following electronic services:

  • Task and project management with priorities, labels, areas, and due dates
  • Note-taking with collaborative editing
  • Visual boards (kanban, whiteboard)
  • Workspace collaboration with roles and permissions
  • Offline-first architecture with automatic sync
  • Push notifications (with user consent)
  • Productivity reports and analytics
  • Corporate modules (calendar, inventory, announcements, spreadsheets)
  • AI-powered features (optional, user-configured)
  • Third-party calendar integrations such as Google Calendar (optional, user-configured)

4. Technical Requirements

To use the Service, you need:

  • A modern web browser (Chrome, Firefox, Safari, or Edge — latest two major versions)
  • An active internet connection (the Service works offline with limited functionality)
  • JavaScript enabled
  • A valid email address for account registration

5. Account Registration

To use the Service, you must create an Account by providing a valid email address, your full name, and a password. You must be at least 16 years old to create an Account.

You are responsible for:

  • Providing accurate and up-to-date information
  • Keeping your password confidential
  • All activity that occurs under your Account

The agreement for the provision of electronic services (the "Agreement") is concluded at the moment of successful Account creation and remains in force until the Account is deleted.

6. User Rights and Obligations

As a User, you have the right to:

  • Use all features of the Service available under your plan
  • Export your Content at any time (right to data portability)
  • Delete your Account and all associated data
  • Disconnect any third-party integration at any time
  • File a complaint in accordance with Section 13

As a User, you agree to:

  • Use the Service in compliance with applicable law and these Terms
  • Not attempt to gain unauthorized access to other users' data or accounts
  • Not use the Service to store or distribute illegal, harmful, or infringing content
  • Not reverse-engineer, decompile, or attempt to extract the source code of the Service
  • Not use automated tools (bots, scrapers) to access the Service without prior written consent
  • Not interfere with the proper functioning of the Service

7. AI Features

The Service offers optional AI-powered features including automatic task tagging, weekly productivity insights, and voice transcription. These features:

  • Are disabled by default and require explicit opt-in by the User
  • Require the User to provide their own API key for a supported AI provider (Anthropic, OpenAI, or Google)
  • Send User Content (task text, voice recordings) to the selected third-party AI provider for processing
  • Are governed by the respective AI provider's terms of service and privacy policy

The Service Provider is not responsible for the processing of data by third-party AI providers selected and configured by the User.

8. Third-Party Integrations (Google Calendar, etc.)

The Service allows you to connect third-party services such as Google Calendar. When you connect an integration:

  • The integration is optional and disabled by default — it only becomes active after you explicitly authorize it.
  • You grant the Service permission to access only the data described during the authorization (consent) screen of the third-party provider. For Google Calendar, this is limited to read-only access to your calendars and events.
  • You may revoke this authorization at any time, either from within the Service (Settings → Calendars) or directly from the third-party provider's security settings.
  • Your use of the third-party service remains subject to that provider's own terms of service and privacy policy.
  • Our handling of data received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements. See our Privacy Policy for full details.

9. Intellectual Property

All Content created by the User remains the intellectual property of the User. By using the Service, you grant us a limited, non-exclusive license to store, process, and display your Content solely for the purpose of providing the Service to you.

The Service itself (including its design, code, logos, and trademarks) is the intellectual property of Dowiem Sp. z o.o. and is protected by applicable copyright and trademark laws.

10. Availability and Liability

We strive to ensure the Service is available 24/7, but we do not guarantee uninterrupted access. The Service may be temporarily unavailable due to:

  • Planned maintenance (we will notify users in advance when possible)
  • Technical failures or force majeure events
  • Security incidents requiring immediate intervention
  • Outages or rate limits of third-party providers used for integrations

To the maximum extent permitted by applicable law, the Service Provider shall not be liable for:

  • Loss of data caused by factors beyond our reasonable control
  • Indirect, incidental, or consequential damages arising from the use of the Service
  • Actions of third-party services (including AI providers and Google APIs) configured by the User
  • Temporary unavailability of the Service

Nothing in these Terms limits the Service Provider's liability for damages caused intentionally or by gross negligence, or any liability that cannot be excluded under applicable law.

11. Pricing and Payments

The Service is currently provided free of charge.

If paid plans are introduced in the future, we will notify existing users at least 30 days in advance. Paid features will never be retroactively applied — existing free functionality will remain available, and payment will only be required for new premium features.

12. Right of Withdrawal (Consumer Rights)

If you are a consumer within the European Union, you have the right to withdraw from the Agreement within 14 days of its conclusion (i.e., Account creation) without giving any reason.

To exercise this right, send a clear statement of withdrawal to [email protected]. Upon withdrawal, your Account and all associated data will be deleted.

By actively using the Service before the 14-day withdrawal period expires, you acknowledge that the digital service has been fully provided and you may lose the right of withdrawal in accordance with Article 38(13) of Directive 2011/83/EU and the Polish Consumer Rights Act (Ustawa o prawach konsumenta).

13. Complaints Procedure

You may file a complaint regarding the functioning of the Service by sending an email to [email protected].

Your complaint should include:

  • Your name and email address associated with your Account
  • A description of the issue
  • The date the issue occurred
  • Your expected resolution

We will acknowledge receipt of your complaint within 3 business days and provide a resolution within 14 days of receipt.

If you are a consumer and are not satisfied with our response, you may use the EU Online Dispute Resolution platform at https://ec.europa.eu/consumers/odr.

14. Termination

You may terminate the Agreement at any time by deleting your Account in the Service settings or by contacting us at [email protected].

We may suspend or terminate your Account if you materially violate these Terms, after providing you with a notice and a reasonable opportunity to remedy the violation (unless the violation poses an immediate security risk).

Upon termination, your Content will be permanently deleted within 30 days, unless a longer retention period is required by law.

15. Changes to These Terms

We may update these Terms from time to time. Material changes will be communicated via email or in-app notification at least 14 days before they take effect.

If you do not agree with the updated Terms, you may terminate the Agreement before the changes take effect by deleting your Account. Continued use of the Service after the effective date constitutes acceptance of the updated Terms.

16. Governing Law and Jurisdiction

These Terms are governed by the laws of the Republic of Poland.

Any disputes arising from these Terms shall be resolved by the competent courts in Kraków, Poland, unless mandatory consumer protection laws provide for a different jurisdiction.

If you are a consumer, you retain the right to bring proceedings in the courts of your country of residence in accordance with applicable EU regulations.

17. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

18. Contact

For any questions regarding these Terms, contact us at:
Dowiem Sp. z o.o.
ul. Zamknięta 10/1.5, 30-554 Kraków, Poland
Email: [email protected]

© 2026 Dowiem Sp. z o.o. All rights reserved.